Clinical Rotations and Student Learning Experiences

A Student Learning Experience (SLE) at CoxHealth is an experience that is required or recommended by the school program in which the student is currently enrolled. Examples of these learning experiences include but are not limited to clinical rotations, unpaid internships, externships, or clinical practicums.

Student Learning Experience Application

Electronic application, forms, modules and quizzes:

• Student Learning Experience Engagement form
• Student Learning Experience Application
• TB Risk Assessment Questionnaire
• Confidentiality and Security Agreement
• Blood/Body Fluid Exposure Policy and Policy Acknowledgment
• Compliance Checklist
  • Students must submit copies of all items listed on this checklist
  • Current employees are exempt from all items on this list except a letter of good standing and proof of institution’s insurance
  • Optional: Professional photo for ID badge (required only if student does not have a badge; required for all pharmacy students)
• Cerner Education (required only if requesting Cerner access)

All application materials are due at least thirty (30) days before the rotation start date. It is recommended that application materials are submitted less than ninety (90) days before the start date. Students who submit application materials after the thirty-day deadline may be asked to choose a later start date and will have delayed access to computer systems.

Employees will submit the following for a student learning experience:

• Student Learning Experience Engagement form
• Student Learning Experience Application
• TB Risk Assessment Questionnaire
• Confidentiality and Security Agreement
• Blood/Body Fluid Exposure Policy and Policy Acknowledgment
• Annual CoxHealth HIPAA Privacy Training and Quiz
• Student Orientation Training and Quiz
• Letter of Good Standing from institution
• Proof of institution’s professional liability insurance policy for students
• Cerner Education (required only if requesting Cerner access)

A Federal background check reviews federal court records. A National background check reviews state and county criminal court records. A State criminal background check reviews criminal data stored at the state level.

A Federal background check and a State criminal background check are required to be submitted with all other application materials. A national background check is not required. Office of Inspector General search results are also required.

• Background checks need to be dated on or after the time of enrollment into the current degree/certificate program
• Both the Federal and State criminal checks must be run for any state where the student has lived or worked for the past seven years. Note: Missouri state background checks are required for all students.
• CoxHealth reserves the right to deny Student Learning Experiences to applicants in accordance with the existing agreement between CoxHealth and student’s institution.

Some institutions require background checks upon entry to the program. Contact your institution’s registrar to request a copy of your state and federal background check. If the institution does not have this record, the student will have to self-request these background checks.

If you have to request a background check, CoxHealth uses the Missouri Automated Criminal History Site: MACHS Background. The total cost for a complete background check is $41.75 per applicant. If you do not need a complete (federal and state) background check, the fee will vary. Please contact the Education Center for the registration code.

Check with your program coordinator about arranging a drug screen since many institutions are responsible for the cost (per the contract made with CoxHealth).

You will need to obtain a drug screen that tests for the following 9 items: Amphetamines, Barbiturates, Benzodiazepines, Cocaine, Methadone, Opiates, Oxycodone, Phencyclidine, Propoxyphene.

If your institution cannot make any recommendations, you can do an internet search for “ten panel urine drug screen.” Some doctor’s offices offer the test, but prices vary and insurance likely won’t cover the cost. If you are currently living in/around the Springfield area, you may look into going to LabCorp or Any Lab Test Now. Please request the results to be sent directly to the CoxHealth’s Student Scheduling Team at student_education@coxhealth.com.

Proof of immunity and documentation of immunizations must be from the office or clinic where the vaccine was administered or the screening was performed. The high school record is simply a summary of your immunizations; it is not a medical record.

Talk to a representative from your program as your institution may be responsible for certain screenings or immunizations.

If your program coordinator cannot provide any direction, you may consider price-checking the following resources:

• Your primary care provider
• Westside Public Health Center, a division of Springfield-Greene County Health Department; 417-874-1220
• Your local county health department; a directory can be found online at https://health.mo.gov/
• Jordan Valley Community Health Center; 417-831-0191
• Various Walgreens, Walmart, Hy-Vee and CVS locations

If your compliance documentation consists of another name than your current legal name, CoxHealth requires you to submit documentation of your legal name change (e.g., marriage certificate, government records).

There is no need to pay to have this photo taken. If you have a professional style photo, you may use it. If you do not have a professional style photo, follow the guidelines below. Photos are submitted to student_education@coxhealth.com.

• Taken within the past 6 months, showing current appearance
• Color image with no filters or heavy shadows
• Full face, front view with a plain or off-white background
• No selfies

All students, regardless of employee status, are required to complete training before access can be granted. NP/PA/Medical student training is an in-person class held most Mondays in Springfield. Most other trainings are computer modules with online exams. The Student Coordination Team will provide you with the appropriate instructions for training.

Cerner training expires 180 days after the last login date. If you have logged into Cerner with your student account within the last 180 days, retraining is not required unless you have enrolled in a different program of study.

If you need Cerner access as a student, training is required, regardless of your employee status. Even if you are an employee who currently uses Cerner in your job, training is required for student access. Use of your employee Cerner account during a learning experience is a violation of the Confidentiality and Security Agreement and may result in disciplinary action.

CoxHealth does not offer housing options for students.

As a student completing a Learning Experience, you will be provided a CoxHealth student badge if you do not already have one provided by your program. The Student Coordination Team will notify your CoxHealth supervisor/preceptor regarding the method of badge delivery. Please submit a professional style photo to student_education@coxhealth.com no later than 30 days before your rotation begins if you need an ID badge.

Please ask your CoxHealth supervisor/preceptor if they can hold your badge for you between rotations.

If you are not participating in any additional student experiences at CoxHealth, please leave your badge with your CoxHealth supervisor/preceptor on your last day of your Student Learning Experience. If you are at Cox South, you may return your badge to Security across the hall from the Cafeteria.

Students should notify the Student Coordination Team that the badge was lost. The fee for a replacement badge is $10. The Student Coordination Team will make arrangements for a replacement badge to be printed by Security once payment has been processed.

All items are required to be submitted 30 days before the start date of your Student Learning Experience. It is recommended that application materials are submitted less than 90 days before the start date.

Computer account access, ID badge, and parking permit will be delayed. For example, if the paperwork is submitted 5 business days after the deadline, you should expect a delay of 5 business days on these items. Students who fail to meet the requirements in a timely manner will have to postpone their start date.

No. Students should not be on site until the Student Coordination Team has received, reviewed, and verified all application requirements. Student compliance must be complete and verified by an approval email from the Student Coordination Team prior to their start date.

If you have time before your rotation starts, you can obtain the remaining vaccines to complete the series (regardless of when you received the first vaccine). If your learning experience will begin before you can obtain a full series of the Hepatitis B vaccine, you may sign a waiver. Email student_education@coxhealth.com to request a copy of the waiver.

If you are sure that you had the disease but cannot obtain official documentation, you can get a blood test to prove immunity. To locate a testing site, contact your program coordinator or do an internet search for “Varicella blood test [city, state]”. For example, if you are residing in Springfield, MO, you can search “Varicella blood test Springfield MO” to find available testing locations and prices.

Proof of administration of the appropriate number of vaccinations, additional immunizations are not required. “Nonreactive” or “negative” results for the Hepatitis B require additional doses or submission of the CoxHealth Student Hepatitis B declination.

Students should always park in parking spaces marked by white lines. Parking spaces marked by yellow lines are reserved for patients. Remember the phrase “Park in the white, you’ll be alright. Park in the yellow, tow truck says hello.” Simple gestures like leaving the spaces closest to the door for our patients is one way to exemplify CoxHealth’s values of Safety, Compassion, Respect, and Integrity.